Policy Changes to Employee Email

As part of the district’s initiative to standardize CFISD's profile in the new Cloud-based email system (O365), the following standards and guidelines for employee photo, confidentiality notice and signature will go into effect Dec. 5, 2014.

Employee Photos
The district will no longer utilize the employee photo feature in O365. Effective December 5, 2014, all existing employee photos/pictures in the Cloud-based email system will be removed. The employee O365 option to change/upload photos will also be disabled.

Confidentiality Notice

All outgoing email messages starting December 5, 2014 will be stamped with the following official confidentiality notice. Please remove any confidentiality statements you may have in your personal signature lines prior to this date. Internal email correspondence will not utilize the confidentiality notice.

CYPRESS-FAIRBANKS ISD CONFIDENTIALITY NOTICE: This email, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential student and/or employee information. Unauthorized use and/or disclosure is prohibited under federal and state law. If you are not the intended recipient, you may not use, disclose, copy or disseminate this information. Please call the sender immediately or reply by email and destroy all copies of the original message, including any attachments. Unless expressly stated in this e-mail, nothing in this message should be construed as a digital or electronic signature.

Signature

A standard district email signature must be included on all third party email communication as follows:

Name
Title
Cypress-Fairbanks ISD
School or Office Address
School or Office Phone Number
*District or campus motto 
*The official school district or campus motto may be added at the conclusion of the signature block.  Personal mottos or quotes are not permitted

The fonts Calibri or Arial with size 11 are recommended. The font color may be either black or blue. Only the following approved image, cropped to 1 inch, may be inserted if desired. Personal images are not permitted.

The following is a sample signature:

If you need assistance in creating your signature in Office 365, please contact the Customer Care Center (CCC) at 281-897-4357.