Email Retention Policy Update

The district's new 5-year email retention policy will roll out on June 1, 2015.

Beginning June 1, 2015, the district will implement and enforce a 5-year email retention policy.

Per Administrative Reg CQ-R, all email and attachments from the CFISD.net email systems, including archives, will be deleted after approximately five years, and will not be retrievable after that time. The process will be timed in such a way as to comply with district records retention schedule, for which the retention required for most items is not more than “fiscal year-end + 5 years.”

Some departments are responsible for the retention of school district records and correspondence for longer than “fiscal year-end + 5 years.” In the unusual case that these records are stored only in the email system, it will be necessary to save them in another way.

Please contact Kathy Newman, records management officer, for situations that might require longer retention of email, at 281-807-8140 or Kathryn.newman@cfisd.net.